PERSONNEL, FINANCE AND GOVERNANCE COMMITTEE

Aims

To secure the proper administration of the Council’s financial affairs under all relevant legislation

To deal with all matters relating to the establishment, recruitment, appointment and terms of conditions of employment of all staff.

Responsibilities

  • Recommend the precept to the Full Council for approval.
  • Develop the Council’s financial plan.
  • Review and revise the Business Plan.
  • Appoint the independent Internal Auditor.
  • Review of internal and external audit reports and arrange to implement recommendations.
  • Maintain adequate systems of internal control and internal audit through the year.
  • Receive annual estimates of expenditure and income and control and monitoring of the Council’s approved budget throughout the year.
  • Undertake all tendering and purchasing arrangements.
  • Consider and approve all applications for grants from the Council and make recommendations for consideration by Full Council.
  • To consider possible Section 106 applications for the purpose of determining Section 106 priorities of the Council.
  • Undertake annual review of all adopted Council policies and procedures.
  • Deal with all shared equity housing matters.
  • Deal with all health and safety matters.
  • Deal with all communications and public relations matters.

Powers

On behalf of the City of Ely Council, the Committee also has powers that it can exercise to recommend to Full Council the following aspects with regard to personnel, finance and governance matters:

  • To borrow money for statutory functions or for the prudent management of financial affairs;
  • Power to make byelaws;
  • Duties in respect of parochial charities;
  • Power to act as charity trustees;
  • Power to spend money on crime detection and prevention measures;
  • Power to issue fixed penalty notices for litter, graffiti and offences under dog control orders;
  • Power for an eligible council to do anything subject to statutory prohibitions, restrictions and limitations which include those in place before or after the introduction of the general Power of competence;
  • Powers to promote lotteries;
  • Powers to act as lead body for a neighbourhood development plan or a neighbourhood development order;
  • Power to provide newsletters and have their own website;
  • Powers to receive and retain Parish Property and documents;
  • Duty to deposit certain published works in a specific deposit libraries;
  • Power to admit to be honorary freemen/freewomen of the Council;
  • Power to participate in schemes of collective investment.

Structure of the Committee

 The Committee comprises six councillors including the current Mayor and Deputy Mayor and past mayor..

All Committee members serve on the Planning Committee. The Committee will discharge is responsibilities by:

  • Meeting six times a year and reporting to Full Council.
  • Creating and managing a balanced budget;
  • Managing the income and expenditure transactions;
  • Managing the sales and purchase transactions;
  • To undertake the payroll.
  • Producing management accounts for decision making for the whole Council. Dealing with all matters concerning personnel in line with the current legislation.
  • Managing the system for Section 106 recommendations.
  • Managing the grant system.
  • Managing the health and safety policy and day to day implementation..
  • Managing the shared equity housing.
  • Undertaking a transparent tendering and procurement system for acquisitions and services.
  • Ensuring value for money when dealing with suppliers.
  • Creating and updating the Council policies and procedures.
  • Ensuring effective communications with all stakeholders and maintaining a positive Public reputation.
  • Managing and updating the council’s website.
  • Work with the appointed Internal Auditor.

It will use its powers in carrying out these tasks by:

  • Regular consultation with the local community and media..
  • Participation in Community Panels and the City Centre Forum.
  • Regular liaison with East Cambridgeshire District Council, Cambridgeshire County Council and the ECDC Access Group.
  • Scrutiny and timely response to all relevant policy reviews and consultations.
  • Participation on planning committees.